Effective Date: June 2026
1. Introduction
Accynta Inc. is committed to protecting the privacy of our clients and website visitors. This Privacy Policy explains what information we collect, how we use it, and how we protect it.
2. Information We Collect
We collect the following types of information:
Personal Information provided by clients:
- Full name and business name
- Email address and phone number
- Business address
- Social Security Number or EIN (required for tax preparation and payroll services)
- Bank account information (required for payroll processing)
- Financial records and documents
Information collected automatically through our website:
- IP address
- Browser type and version
- Pages visited and time spent on the site
- Referring website
3. How We Use Your Information
We use the information we collect to:
- Provide bookkeeping, payroll, and tax preparation services
- Communicate with clients about their accounts
- Send invoices and process payments
- Comply with federal and New York State legal requirements
- Improve our website and services
We do not use your personal information for marketing purposes without your consent.
4. How We Share Your Information
Accynta Inc. does not sell or rent client information to third parties. We may share information only in the following circumstances:
- With the IRS or New York State tax authorities as required by law
- With payroll software providers used to process your payroll
- With accounting software platforms such as QuickBooks or Xero
- When required by a valid court order or legal process
5. Data Security
We take the security of your financial information seriously. We use the following measures to protect your data:
- Encrypted file storage and transmission
- Password-protected client portals
- Limited access to client data on a need-to-know basis
- Secure email communication for sensitive documents
No method of data transmission or storage is 100% secure. If a data breach occurs we will notify affected clients as required by New York State law.
6. Retention of Data
We retain client records for a minimum of 7 years in accordance with IRS recordkeeping requirements. After this period records are securely deleted or destroyed.
7. Your Rights
As a client you have the right to:
- Request a copy of the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your information subject to legal retention requirements
- Withdraw consent for non-essential data processing at any time
To exercise any of these rights contact us at info@accynta.com.
8. Cookies
Our website uses cookies to improve user experience and analyze website traffic. You can disable cookies in your browser settings. Disabling cookies may affect the functionality of certain parts of our website.
9. Third Party Links
Our website may contain links to third party websites. We are not responsible for the privacy practices of those websites. We encourage you to review their privacy policies before providing any personal information.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updated versions will be posted on our website with a revised effective date. Continued use of our services after an update constitutes acceptance of the revised policy.
11. Contact
If you have questions about this Privacy Policy or how we handle your information contact us at:
Accynta Inc. Email: info@accynta.com Phone: (360) 713-7965 Website: accynta.com